What is a Venue Hire Agreement? And Do I Need One?

Booking a venue for an event? Then you’ll likely come across a venue hire agreement.

Defining a Venue Hire Agreement

A venue hire agreement is a formal contract between the venue and the client (you), outlining the terms of your booking. It protects both parties by clearly stating what’s included, what’s expected, and what happens if something changes. This agreement ensures that the venue delivers the space and services as promised, and that you agree to the rules, fees, and timeframes in place.

What’s Included in a Hire Agreement?

Most venue hire agreements will include... Date and time of the event; Specific space(s) being hired; Fees or minimum spend; Payment terms and deadlines; Rules on catering, entertainment, and capacity; Cancellation or damage policies. Some may also include details about staffing, security, and any extras like AV equipment or bar hire.

Why It’s Important to Read the Fine Print

It might be tempting to skip straight to the booking - but reading the full agreement protects you from surprises later on. You’ll know exactly what you’re paying for, what’s allowed (and what’s not), and what happens if plans change.

Booking with Confidence Through VenueFuel

When you book through VenueFuel, we help take the guesswork out of the process. We work with venues that offer transparent terms and support you through the enquiry and booking stage - so you feel confident every step of the way.